---
title: Admin Approval Feature in Fluent Forms
description: "The **Fluent Forms Admin Approval feature** allows administrators to review, approve, or decline form submissions before processing them. When a user submits a form, an **email notification** is sent to the admin, who can approve or decline the entry. This article…"
url: "https://fluentforms.com/docs/admin-approval-feature-in-fluent-forms/"
updated: "2025-06-03"
category: Features and Functionalities
---

# Admin Approval Feature in Fluent Forms

The **Fluent Forms Admin Approval feature** allows administrators to review, approve, or decline form submissions before processing them. When a user submits a form, an **email notification** is sent to the admin, who can approve or decline the entry.

This article will guide you through the admin approval feature in Fluent Forms.

## Enabling the Admin Approval Module

To learn how to enable the Admin Approval Module, follow the steps with the screenshots below. 

First, go to **Integrations** from the Fluent Forms Navbar, search for **Admin Approval Module**through the search bar, and get the **Admin module**.

Now, **Enabled** it to activate the approval functionality.

![admin approval 01 50291](https://fluentforms.com/wp-content/uploads/2025/04/admin-approval-01.webp)

## **Configuring Global Settings**

To configure Global Settings, click the **Global Settings** from the top menu. Then click the **Admin approval**section from the left sidebar. Here you can handle approval notifications. Now choose the following options are given screenshot below-

**A. Send Email Notification:**Choose between Site Admin or Custom Email for sending email notification options.

- **Site Admin:** If you select the site admin option, it sends submission confirmation emails to the site's Admin Email for approval.
- **Custom Email:** If you choose the custom email option, you can specify an alternative email address for approval notifications. 

**Enter Recipient Email Address:**When you choose the **Custom Email**, you will enter multiple email addresses separated by commas.

**B. Email Subject:**Enter the subject of your email here. 

**C. Email Body:** Customize the email content, including the option to send emails in **Raw HTML format**.

**D. Send Email as RAW HTML Format:** If you check this Send Email as RAW HTML Format option, emails will be sent in HTML Raw format.

**E. Auto-Decline Option:** Check the **Automatically delete Unapproved & Declined entries if not confirmed on certain days** option to set a time limit (in days) after which unapproved submissions are automatically declined.

![02 50291](https://fluentforms.com/wp-content/uploads/2025/04/02.webp)

## Setting Up Admin Approval for Specific Forms

To enable Admin Approval for a particular form, follow these steps-

First, navigate to the **Settings & Integration** section for your form. Go to the **Settings**sectionand click the**Admin Approval** section.

Now, **enable** **Admin Approval before checking the Form Data Processing**option for that form. Customize the **Approval Pending Message** (shortcodes can be used for dynamic content).

![03 50291](https://fluentforms.com/wp-content/uploads/2025/04/03.webp)

### Declined Submission Notification

If a submission is declined, an **email notification** can be sent to the user. To enable this, follow the instructions-

Ensure your form includes an **Email ID field**. You will choose the email option from the drop-down options. Now, configure the **Declined Submission Notification** settings. 

Customize the **email subject**and**body** (it supports Raw HTML format). Check the checkbox options to **Send an Email** in RAW HTML Format.

## Disabling Admin Approval for Logged-In Users

To automatically approve submissions from logged-in users, check the **Disable Admin Approval for Logged-in Users**checkbox. It allows users with authenticated accounts to bypass the approval process.

After that, click the **Save Settings** button to save the settings.

![04 50291](https://fluentforms.com/wp-content/uploads/2025/04/04.webp)

### Preview the Admin Approval Email

Admins will receive an email with options to **approve**or**decline** form submissions. The email format will resemble the example shown in the preview.

![05 50291](https://fluentforms.com/wp-content/uploads/2025/04/05.webp)

> If your form includes a **Payment Field**, the Admin Approval process will be bypassed.

So, you can easily manage and control form submissions using the **Fluent Forms Admin Approval** feature.

If you have any further questions, concerns, or suggestions, please do not hesitate to contact our [support team](https://wpmanageninja.com/support-tickets/?utm_source=wpmn&utm_medium=home&utm_campaign=site#/). Thank you.