---
title: How to Setup Admin/User Email Notifications  
description: "**Fluent Forms** allows you to send email notifications to the admin and users every time someone fills out a form. You can also inform others besides admin or users (e.g., team members, support agents, moderators, etc.) when the form is…"
url: "https://fluentforms.com/docs/how-to-setup-admin-user-email-notifications/"
updated: "2025-06-03"
category: Form Notification
---

# How to Setup Admin/User Email Notifications  

**Fluent Forms** allows you to send email notifications to the admin and users every time someone fills out a form. You can also inform others besides admin or users (e.g., team members, support agents, moderators, etc.) when the form is filled out. 

This article will guide you through the process of setting up the **Admin/User Email Notification** in **Fluent Forms**.

[How to Set Up Admin Email Notifications WordPress | WP Fluent Forms](https://www.youtube.com/embed/pltcvAqE1ww?feature=oembed)

## Email Notifications for Admin/User

To learn how to set up admin/user email notifications, follow the steps below – 

First, go to **Forms** from the top navbar, and **open** the **Editor** page of your **desired form**by clicking the **Edit** button where you want to set the Email Notification.

![1. desired Form Editor 3 scaled 46115](https://fluentforms.com/wp-content/uploads/2024/12/1.-desired-Form-Editor-3-scaled.webp)

Now, go to **Settings & Integrations** from the top navbar and open the **Email Notifications**tab.

Here, you can see one **Admin Notification Email** is already created by default. You can use it by **enabling the toggle** button and edit by clicking the **Settings Icon**.

Or, you can **Create** a new one by clicking the **+ Add Notification** button. **For example**, I created a new notification to show you the whole process of adding email notifications for Admin/User.

![2. Settings Integration Email Notification Add new notification 2 scaled 46115](https://fluentforms.com/wp-content/uploads/2024/12/2.-Settings-Integration-Email-Notification-Add-new-notification-2-scaled.webp)

Once you are on the **Email Notifications** page, fill in all the necessary settings as per your needs, click the **Save Notification** button, and your admin/user notification will be set.

![3. Email Notfications Page scaled 46115](https://fluentforms.com/wp-content/uploads/2024/12/3.-Email-Notfications-Page-scaled.webp)

**All the settings mentioned above are briefly explained below:**

> **Remember**, **all** **the** **settings**option functions the same for both the **Admin**and**User** email notifications **except** the **“Send To”**setting.

### A. Name

Here, provide a name for your email notification to find it easily later. 

### B. Send To

Here, you will get three options for setting up the **Email Notification**. These are:

- **Enter Email:**Use this option to set up the email notification for the Admin.
- **Select a Field:**Use this option to set up the email notification for the Users.
- **Configure Routing:** Use this set up additional [Conditional Email Routing](https://fluentforms.com/docs/conditional-email-routing/)**.**

## Setup Admin Notification Using Enter Email

By default, the `{wp.admin_email}` shortcode is available to send emails to the site admin. This shortcode will automatically use the default admin email set in your WordPress settings.

If you prefer to specify a different admin email manually, choose the **Enter Email** option in the **Send To** field and input the desired email address.

You can also send notifications to multiple recipients by separating email addresses with a comma (,).

![Email Notifications Admin scaled 46115](https://fluentforms.com/wp-content/uploads/2025/04/Email-Notifications-Admin-scaled.webp)

## Setup User Notification Using Select a Field

Now, select the **Select a Field** option in the **Send To** field and define an **Email** input field in your form whose value will receive the confirmation email.

You can select the **Email** field by clicking the **drop-down arrow** beside the **Send To Field**.

![5. Select a Field option 46115](https://fluentforms.com/wp-content/uploads/2024/12/5.-Select-a-Field-option.webp)

[Send Users Email Notification After Form Submission | WP Fluent Forms](https://www.youtube.com/embed/VBZ7cqgciBk?feature=oembed)

### C. Subject

Here, you can set a subject for your email notification. You can also add data from submitted entries through the input fields using the **Three-dot-icon** dropdown list in the right corner.

![6. Subject option 46115](https://fluentforms.com/wp-content/uploads/2024/12/6.-Subject-option.webp)

### D. Email Body

Here, you can set the body for your email according to your requirements.

You can use the **Add Shortcodes**drop-down arrow on the right corner to add dynamic data. 
Also for advanced customization, you can edit the email body in **HTML Codes** through the **Text** tab.

![7. Email Body option 46115](https://fluentforms.com/wp-content/uploads/2024/12/7.-Email-Body-option.webp)

#### Send Email as Raw HTML Format

Similar to the **Text** tab, this option lets you send the email body in **HTML format**. Here, click the**Note Icon** in the right corner to add the desired ShortCode/s.

![8. Send email as Raw HTML Format 46115](https://fluentforms.com/wp-content/uploads/2024/12/8.-Send-email-as-Raw-HTML-Format.webp)

### E. Conditional Logics

Enabling this option allows you to set specific conditions for sending email notifications to the admin, ensuring notifications are sent only when the conditions are met.

> To learn more detail use of this Conditional Logics, read this [Documentation](https://fluentforms.com/docs/set-up-forms-with-conditional-logic-in-fluent-forms/).

![9. Conditional Logics 46115](https://fluentforms.com/wp-content/uploads/2024/12/9.-Conditional-Logics.webp)

### F. Media File Attachments

**Fluent Forms**allows you to send **PDF/Image Attachment/s** to the email notification using the **Media File Attachments** option. Also, you can delete any file by clicking the Trash Icon anytime if needed.

> You should use SMTP so send the attachment via email otherwise, It may go to spam.

![10. Media File Attachments option 46115](https://fluentforms.com/wp-content/uploads/2024/12/10.-Media-File-Attachments-option.webp)

### G. Advanced

Use this setting if you want to configure someone else who also needs to be notified of an entry submission (your teammates, support staff, etc).

- **From Name & Email:** Here, you can specify the**sender name** and **email** in the **From Name** and **From Email** fields respectively. Plus, you can add different dynamic data by clicking **Shortcode** **Icon**.

- **Reply To**: Here, you can **specify an email address for users to reply to the notification**, ensuring you receive their responses. If you leave this field blank, the user reply will be sent to the Default Email you set for your site. 

- **BCC & CC**: Here, you can add an **email address in the CC or BCC** if you want to send a copy of the email to another person. Use a Comma in between each email address to add more than one receiver.

Finally, click the **Save Notification** button when you complete all the setup.

![11. Advanced option 46115](https://fluentforms.com/wp-content/uploads/2024/12/11.-Advanced-option.webp)

If you have any further questions, concerns, or suggestions, please do not hesitate to contact our [@support team](https://wpmanageninja.com/support-tickets/?utm_source=wpmn&utm_medium=home&utm_campaign=site#/).