How to Set up Admin Email Notifications in WordPress Forms

Maintaining a website is no easy job, especially if it’s a business site. You might not get enough time to check multiple email accounts on a regular basis. Therefore, you need the notification for the important form submissions in your WordPress admin email to stay updated.

Use case

You can receive notification of each submission of the desired forms in your WordPress admin email. You can also customize which information you want in the email subject and body.

How to set up admin email notifications in WordPress forms

Let’s see how to set up admin email notifications in WordPress forms with Fluent Forms, a drag-and-drop contact form builder.

Step 1:

Go to the Settings of the form you want to receive admin email notifications for.

Step 2:

Inside the Settings and Integrations page, go to Email Notifications → Add Notification.

Step 3:

Name the email notification. Select the radio field Enter Email in the Send To section. In the Send to Email field, enter the shortcode for your WordPress admin email like in the image below.

Step 4:

Write an email Subject. You can also choose dynamic shortcodes/form fields to show in the subject by clicking on the three dots in the subject field. 

Step 5:

Write an email body. Click on Add Shortcodes to select the field entries you would prefer in the email notification.

Step 6:

This part is optional. You can enable conditional logic if you want notification only for particular submissions. Add one or more conditions. In case of multiple conditions, select Any if you want email notification when any of the conditions are met and select All if you want notification when all the conditions are met. 

Step 7: 

Select whether you want the email notification after form submission or after payment success (if you have payment fields added to your form).

Step 8:

In the Advanced section, you can select From Name, From Email, Reply To email, BCC, and CC by selecting shortcodes when you click on the three dots of respective fields.

Step 9:

Click on Save Notification at the bottom and your email notification is saved. You can edit it anytime by clicking on the green setting icon on the Email Notifications page.

Related features

Conditional logic in email notification

You can receive and send email notifications for particular forms. For example, if there’s only one job application form for different departments, you can send notifications for the applications of a certain department to a dedicated email address. You can also get the attachments with those forms in the email.

Email summaries

By enabling email summaries, you receive a weekly update on how your forms are performing. You can choose whether you want the summaries to be sent to the site admin or a custom email. You can also customize the email subject and select which day of the week you want to receive the summaries. 

This feature is especially helpful if there are any updates on one of the old forms that you haven’t checked in a while.

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