This overtime request form helps HR managers, team leads, and operations teams handle overtime the same way every time. Employees can ask for approval before working extra hours or report overtime they’ve already worked, which gives supervisors the details they need to approve requests and keep labor costs in check.

Employees fill in their name, employee ID, department, job title, and supervisor. They then pick the overtime date, start and end times, and estimated hours, and say whether the request is planned or unplanned and whether they’d prefer overtime pay or comp time off.

In the justification step, employees choose a reason, such as a project deadline, staffing shortage, or urgent issue, and describe the work that needs to be done. If the work could be done during regular hours, they explain why overtime is still needed. An acknowledgement checkbox confirms they understand the approval process before they submit.