CRM Software: What’s the Buzz About?

Mahiyath C ○ October 7, 2020 ○ 10 minutes
CRM software - FluentCRM

CRM software are essential tools for everybody, whether you are a one man show, looking for a better way to manage your work, or a business wishing to increase sales.

These tools are very effective in what they do and help anyone to succeed. Use it to manage contacts, generate leads, upsell products, and scale your business. There are various types of CRMs and there are criteria that you need to look for in a good CRM. So without further ado, let’s get started.

What is a CRM software? 

Whenever you ask someone what is a CRM software, you are almost sure to hear Customer Relationship Management. But what does this CRM definition actually mean? A CRM is actually a system encompassing all the strategies and techniques that a company partakes in developing and nurturing customers. Not only that, but this tool also includes all the technologies used.

Hence, when someone is talking about CRM, they are in fact hinting towards a CRM system, a software that dictates the whole process. This tool collects and stores all the necessary information about the current customers and potential ones to promote sales. Data like purchase history and personal information are saved in the CRM database, and analyzed to predict behavior patterns.

What does a CRM system do? 

good CRM software, like FluentCRM, provide complete marketing solution
A good CRM system is your complete marketing solution

A CRM system essentially works as a central hub for customer data. You can store information on customers and leads and assess this later to make sales. CRM software let you document every detail about a lead or a customer’s queries, requests, contacts with your brand along with personal information like shipping address, contact details, etc. This helps to personalize your every approach and keep them relevant.

One additional benefit of a centralized dashboard is the easy sharing of resources. Employees can work collectively as a team and schedule follow-ups accordingly. Proficient CRM tools, like FluentCRM, allow employees to attach notes, files, etc. to a contact’s details so their fellow team members can catch up on the data with ease.

Moreover, there are also quick automation facilities. You can schedule an entire funnel beforehand so that you don’t have to repeat the same steps over and over again. This saves time that you can allot in other sectors of the business.

A CRM system can work wonders for a business and here’s only 10 of them.

Who needs a CRM software? 

A good CRM software like FluentCRM can benefit everyone, from a lone freelancer to a up and running business
Anyone who wishes to organize and scale their business can be benefitted from a CRM

A CRM platform is frequently multifaceted. Hence, the same CRM tool can help various groups of people in various ways. Some may use a CRM for straightforward analytics, while others may find its ease of use more appealing, nevertheless, a proficient CRM software has something for everyone.

However, some of the most prevalent uses of CRM by some specific groups of people are given below.

Marketing agencies

Marketing agencies use straightforward CRM software to save time in funnel designing and testing so they can head straight to business. This helps them focus on their clients and proves cost-effective.

Content creators

Content creators rely on CRM tools so they can effectively promote their content, and, in the process, build their subscribers’ lists. A CRM helps them to monetize their content and enhance their scope of work.

Business owners

CRM platforms are vital to business owners all around for managing sales and even collecting payments, as well as for storing details on the customers. CRM software stores these data so the company can evaluate its prospects and do calculated follow-ups.


Again, many freelancers use CRM tools for a much linear task, like project management. A freelancer may have numerous contacts, associated with several projects. A CRM helps them keep all of them in their place and take actions neatly against different contact lists.

What is a good CRM software?

A powerful CRM software like FluentCRM gives you insight into every valuable development
A powerful CRM system keeps you in the loop

A CRM does a lot of the tasks from narrowing down leads to sending personalized emails to prospects. Besides, while some CRMs focus on only a specific few tasks, some cover a wide variety of duties.

Following is a list of features, that will help you choose a good CRM software from the heap.

  • Ease of use
  • Support
  • Email and mobile features
  • Marketing automation
  • Lead management
  • Third-party integrations
  • Reporting
  • Security

The various types of CRM tools

CRM software
Different types of CRMs approach marketing in different ways

Various CRM examples account for different features and integrations. But most of them can be divided into the following CRM categories based on their functionality.

  • Operational: 

This comprises CRM tools that take care of sales and marketing automation. Operational CRM software will help you with lead generation and eventually increases conversion rates by converting precious leads into customers.

  • Analytical:

Analytical CRM tools mainly focus on data analysis. These software asses customer information and lay them out for the admins to manage. A detailed insight into customer data helps to evaluate funnels, making it easier to design a better marketing campaign.

  • Collaborative:

Collaborative CRMs are often addressed as Strategic CRMs. Their main function is to ensure a steady flow of data between various departments of the same company. Shared information between various departments, like sales, technical, etc. can lead to increased proficiency and boost sales. Even some time you may need a CRM for specific reasons like managing candidate relationships.

What are the top 5 CRM systems?

There are various CRM software available in the market today, and most of them come with a specific skill set. But all things considered, these are some of the top CRM systems available now.


FluentCRM - Marketing Automation for WordPress

This self-hosted WordPress CRM can be a solution to several of your problems. It can see it lead generation, customer retention, email campaigns, and automation, and activity tracking, all at the same time.

You can effectively use FluentCRM to filter audiences and design specific email automation funnels targeted at those contacts. Keep an eye on the stats to see which of your contacts are responding well, and either weed out or design a different funnel for the rest.

Reports and analytics guide decisions and here are other rich features that make FluentCRM stand out.

  • Self hosted
  • GDPR compliance
  • Email marketing
  • Funnel automation
  • Email sequencing
  • Analytics & reports
  • Theme compatibility
  • Rest API
  • CSV import
  • WooCommerce integration
  • Form integration
  • Security
  • Unlimited contacts

Moreover, FluentCRM offers a 360-degree contact view into each contact’s details which helps to deliver a more personal email to them. By knowing their purchase history, and support ticket submissions, you will have a better insight into their problems and desires.

Check out all the amazing features of FluentCRM!


Groundhogg - a sloppy FluentCRM alternative

One of the top CRMs is Groundhogg because of how easy it is to design, use, and optimize a funnel using this. All a user has to do is install and select the integrations that they need and they are good to go.

Building a funnel is super easy and fast. There are enough funnel templates to choose from. Simply select the one you like, and modify it to your taste. Your funnel will be created shortly. Besides, there is easy reporting that makes decisions easy and more interesting elements like:

  • Email marketing
  • Marketing automation
  • CRM
  • GDPR compliance
  • CASL compliance
  • Tracking & reports
  • Rest API
  • Developer friendly
  • Theme agnostic
  • Plugin compatibility
  • Third party integrations

You’ll be able to know and understand your customers with Groundhogg, and consequently, your business will grow.


JetpackCRM - a self hosted FluentCRM alternative

It is a WordPress CRM plugin so you do not have to go anywhere else. Simply install it and start using it. JetpackCRM core is packed with basic features that helps freelancers and a variety of businesses to do their job for free.

Additionally, to enhance functionality, even more, you can add features to JetpackCRM to increase value to your business.

JetpackCRM allows you to have a quick overview and many other exciting features like:

  • Self hosted
  • CSV import
  • WooCommerce integration
  • Trackable metrics
  • Quotes, invoices & tracking
  • Contact centric
  • Dev API
  • Third party integrations
  • Contact forms
  • SMS marketing
  • B2B mode

JetpackCRM takes care of data privacy and it’s easy to import your preexisting contacts using CSV importer as well.


Drip - Ecommerce focused FluentCRM alternative

A self-proclaimed ECRM, Drip specializes in eCommerce. You can use this marketing tool to craft personalized customer experiences, effective marketing strategy, and scale your online marketplace too.

With its powerful automation and swift segmentation, you can easily market to your target audience. This also includes API for increased possibilities. Integrations like Shopify, WooCommerce also help the user to build a foothold. Some of the other dominant features are mentioned below:

  • Prebuilt automation workflows
  • Custom workflows
  • Customer journey customization
  • eCommerce-focused
  • Hyper segmentation
  • Shopify integration
  • WooCommerce integration

Additionally, Drip is a data-driven CRM that is devoted to success. You can easily trust this ECRM to help you build, and strengthen your online marketplace and drive sales.


Salesforce - SaaS version of FluentCRM alternative

It is a SaaS approach to solving customer relation management. Salesforce provides personalized marketing and unites various sectors of the business like marketing, sales, commerce, and service.

This offers a complete view of each customer, allowing you to provide better options to your clients. You can use it to attract more buyers, deliver amazing shopping experiences, respond with fast support, and automate tasks. There are other enticing features like:

  • Contact management
  • Opportunity management
  • Quote management
  • Einstein analytics
  • Lead management
  • Custom reports
  • Mobile app
  • Email integration
  • Files sync

If you have no reservations about hosting, then you can simply log in and start using the SaaS CRM Salesforce to move fast and stay up-to-date about contacts’ information.

CRM software: SaaS vs self hosted

Some argue that Software as a Service, or SaaS take away all the headache and manage your work. All you have to do is open an account and let them take care of it. However, there are some big blowbacks. 

There are huge cybersecurity issues as your data may be shared with third parties. There’s also a major monetary issue that frequently gets overlooked. As you pay monthly on a per-account basis, the bill often adds up to an enormous amount for a firm. Your freedom of customization is also limited.

Self-hosted services are a solution to all of these issues. You purchase the license and you decide how you want to use it. You can simply install it on your server and use it as you wish. And the expense may seem like a little more compared to the SaaS counterparts, but once you pay it, that’s it. There’s no recurring fee to chase you afterward.

CRM software in a nutshell

A CRM offers a variety of features. But if you are getting the best out of it depends on the specific tool or package you go for. Overall the tasks of a powerful CRM can be summarized as:

  • Contact segmentation
  • Lead generation
  • Upsell
  • Funnel automation
  • Email sequencing
  • Drip contents
  • Detailed reports
  • Graphic analytics

These are some of the key functions a CRM software must provide to its user. The benefits of using them are manifolds. Try FluentCRM, for instance, and see for yourself how much a CRM can help your business to grow. And the easy nature of the CRM is an extra bonus.

Mahiyath C
Mahiyath C

Mahiyath is a digital marketer for Fluent Forms. She likes to explore through the alleys of WordPress and learn about the themes and plugins, currently specializing in WordPress forms. When she’s not doing that, she’s planning her next adventure.

2 responses to “CRM Software: What’s the Buzz About?”

  1. Suzanne Loeb Avatar

    I bought Fluent CRM. I have the receipt, downloaded the pro plugin, and took a screenshot of my login name, pro license, and receipt. I never received a welcome email. I can’t log into support or the pro section of the plugin. The screenshot shows the web URL. I have spent two hours on Sunday and over two hours today to reach support. I was able to spend $149.00 on a pro license but not set a password. Out of desperation, I am posting to this site. I am not entirely stupid, but the various names and websites used are confusing, and I can’t find a way to access the Fluent CRM pro plugin. There is no way through the WordPress dashboard. I click the links and get only the landing pages. If someone from or monitors these comments, please help.

    1. Mahiyath C Avatar
      Mahiyath C

      Please send an email to attaching your receipt. Our support team will solve the issue.

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