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Workplace Safety Inspection Checklist Template

Automate your facility safety audits and ensure regulatory compliance with this workplace inspection checklist

Workplace Safety Inspection Checklist

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Workplace Safety Inspection Checklist (#631)
SatisfiedSomewhat SatisfiedNot Satisfied
The workplace is clean and orderly.
Floors are clear and aisles, hallways, and exits are unobstructed.
Floor surfaces are kept dry and free of slip hazards.
Stairways, sidewalks, and ramps are free of defects (e.g.damaged treads, frayed carpet).
Illumination is adequate in all common areas and workstations.
Emergency evacuation plans are posted at eye level in every stairway and elevator landing, and immediately inside all public entrances to the building.
All containers, including non-hazardous chemicals and wastes, are labeled with the full chemical or trade name.
Stored materials are secured & limited in height to prevent collapse.
36” clearance maintained for electrical panels.
Electrical cords and plugs are in good condition with proper grounding.
Extension cords and power strips are not daisy-chained and no permanent extension cords are in use.
Portable electric heaters have at least 36” of clearance from combustible materials (e.g. paper).
Equipment and machines are clean and working properly.
Adequate ventilation is provided to machines for preventing the buildup of heat or gas emissions.
Emergency stop switches on machines are identified and in proper working order.
Mechanical safeguards are in place and in proper working order (e.g. paper cutter guards).
YesNo
Emergency exit signs are properly displayed.
Fire alarms and fire extinguishers are visible and accessible.
Fire doors (e.g. in stairways) are kept closed unless equipped with automatic closing device.
18" vertical clearance is maintained below all sprinkler heads.
Fire extinguishers are serviced annually.
Corridors and stairways are kept free of obstruction and not used for storage.
YesNo
Bookcases, filing cabinets, shelves, racks, cages, storage cabinets and similar items over four feet tall are anchored to the wall. exit signs are properly displayed.
Shelving has lips, bungees or other seismic restraints.
Portable machines or equipment are secured against movement using chains, lockable casters, or other appropriate means.
Top-heavy equipment is bolted down or secured to wall studs to withstand accelerations typically expected in an earthquake.
Large & heavy objects are stored on lower shelves or storage areas.
Valuable equipment sensitive to shock damage, such as instruments, computer disks and glassware are stored in latched cabinets or otherwise secured to prevent falling.
All areas are uncluttered, providing clear evacuation routes in the event of an emergency.
Cabinets and lockers are equipped with positive latching or sliding doors.
YesNo
Hazardous substances are properly labeled.
Hazardous substances are properly stored.
Procedures exist for the safe use and disposal of hazardous substances.
Material safety data sheets are available for all chemicals.
There is a register of hazardous substances.
All containers are labeled.
Eye wash stations are readily available and easily accessible to employees.
YesNo
First aid responders’ names are communicated to all employees.
The names and contact details of first aid responders and locations of first aid kits are displayed.
There are adequate numbers of currently-trained first responders in or near work areas.
First aid kits are clearly labeled.
First aid kits are easily accessible.
First aid kits are regularly maintained and stocked.
Emergency telephone numbers are clearly displayed.
Storage areas for AED devices are communicated to personnel.

Inspector Information

About this template...

This workplace safety inspection checklist helps safety officers, facility managers, HR teams, and compliance professionals assess workplace hazards and ensure OSHA and safety regulation compliance in a thorough, organized, and actionable way. Whether you’re conducting routine safety audits, pre-inspection walkthroughs, risk assessments, or employee safety reviews, this form captures critical safety elements across general conditions, fire safety, earthquake preparedness, hazardous substances, and first aid readiness.

The form begins by collecting the inspection location, including street address, city, state, zip code, and country for accurate documentation and tracking. A comprehensive general safety checklist uses a Satisfied/Somewhat Satisfied/Not Satisfied rating scale to evaluate workplace cleanliness, floor conditions, stairways, illumination, emergency evacuation plans, chemical labeling, material storage, electrical panel clearance, cord conditions, heater placement, equipment function, ventilation, emergency stops, and mechanical safeguards.

Dedicated fire safety, earthquake preparedness, hazardous substances, and first aid sections use yes/no checklists to cover critical compliance areas. Fire safety checks include exit signs, fire alarms, extinguishers, door operations, sprinkler clearance, extinguisher servicing, and corridor obstructions. Earthquake preparedness evaluates anchoring of tall furniture, seismic restraints, equipment securing, weight distribution, shock-sensitive storage, evacuation routes, and cabinet latching.

The hazardous substances section confirms proper labeling, storage, disposal procedures, MSDS availability, substance registers, container labeling, and eyewash station accessibility. First aid checks cover responder communication, kit locations, trained personnel availability, kit labeling, accessibility, maintenance, emergency contact displays, and AED device storage communication. A comments field allows inspectors to note specific issues, recommendations, or follow-up actions. The form concludes with inspector information, including name, phone, email, and inspection date for accountability and official records.

Ready to import and fully customizable, this template works for any workplace safety inspection scenario, offices, warehouses, manufacturing facilities, schools, hospitals, or construction sites. Adjust the checklists, add photo upload fields, include corrective action sections, or expand categories to match OSHA standards and local safety codes, and start conducting professional safety inspections today.

Workplace Safety Inspection Checklist

Features of this Template

  • A comprehensive workplace safety inspection checklist you can import and customize in minutes.
  • Collects full inspection location with street address, city, state, zip code, and country.
  • General safety checklist with Satisfied/Somewhat Satisfied/Not Satisfied ratings covering cleanliness, floors,
  • lighting, emergency plans, storage, electrical, equipment, and ventilation.
  • Fire safety section with yes/no checks for exit signs, alarms, extinguishers, doors, sprinkler clearance, and corridors.
  • Earthquake preparedness checklist covering furniture anchoring, seismic restraints, equipment securing, and evacuation routes.
  • Hazardous substances section evaluating labeling, storage, disposal procedures, MSDS, registers, and eyewash stations.
  • First aid checklist covering responders, kit locations, training, accessibility, maintenance, emergency contacts, and AED communication.
  • Comments field for detailed observations, recommendations, or corrective actions.
  • Inspector information section with name, phone, email, and inspection date.
    Perfect for safety officers, facility managers, HR teams, and OSHA compliance inspections.
    Easy to customize checklists, add photo uploads, corrective action fields, or expand categories for local safety codes.
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