Best WordPress Project Management Plugins 2024 (Updated Price)

Are you struggling with project management headaches starting this year? Getting overwhelmed when keeping track of your ongoing projects?

We feel you! But fear not, we’ve got the scoop on the latest WordPress Project Management Plugins with updated prices.

Let’s dive into how these game-changing WordPress project management plugins can turn your project stress into smooth sailing. Buckle up for a stress-free ride!

How to choose your project management plugin?

The number of plugins for project management is huge. You might feel confused when choosing the project management plugin and it’s normal. 

Also, there is no ‘one size fits all’ solution, so you have to look out for the ones that suit best your purpose according to your business type. There are some key factors you should look out for when choosing your plugin. They are: 

• Features:  Your plugin should contain the basic features that are needed for your business type. It’s also necessary that it includes task creation, user roles, team management, and visual collaboration.

• Visuals: The plugin should offer a visual according to your preference. Because, if the visuals aren’t comfortable then it’d hurt your workflow.

• Interface: If the plugin’s interface isn’t user-friendly then you and your team have to spend a lot of time and effort just to understand its operation. Keeping tracks would also feel troublesome then. So, always go for a user-friendly interface containing plugins.

• Downloads: A reasonable number of downloads indicate that many people have trusted the plugin already. It signifies compatibility and reliability, so trying out that plugin can be worth the shot. 

• Maintenance: Check if the maintenance of the plugin is consistent. The regularity of updates indicates stability. Using a plugin that hasn’t been updated for a long time or it’s discontinuous can hurt you. 

• Security: Keeping your organization’s privacy is a high priority. That’s why make sure your plugin contains a decent security system, such as 2FA and TLS (Transport Layer Security).

• Pricing: The budget you want to spend on your plugin is a huge factor. Some free plugins might work for you that you don’t even need to spend, so be mindful before jumping in. Check the cost-effectiveness of the plugins either using their free or trial versions and then buy.

Top 11 WordPress project management plugins

1. FluentBoards
2. Zephyr Project Manager
3. Kanban Board for WordPress
4. Order tracking
5. WordPress Project Management by Upstream
6. SP Project and Document Manager
7. CoSchedule
8. Projectopia
9. Task Manager Pro
10. WP Project Manager
11. Airtable

Here we’ll discuss the features of 10 project management plugins (in no particular order) that you can use on your WordPress website. Let’s dive in. 

1. FluentBoards

Downloads: 800+ (within 7days)

FluentBoards is a freshly launched project management plugin for WordPress. But it’s still a contender to be the best. Some of the features that have put FluentBoards on the list are: 

• Unlimited projects and infinite assignees to your boards break your boundaries of project management. You won’t need to worry about the number of projects you run or assignees you add.
  
• A smooth onboarding process helps you add clients without hesitation. You can also add CRM contacts here. Providing different user roles also helps in efficient client management.

• Convert Trello Boards to FluentBoards just in minutes.

• Customizable visuals let you comfort your eyes the way you want. Create aesthetic backgrounds or covers that create a zen in your work environment. Changing colors, and switching between different views (kanban or table) also make things interesting.

• Activity trackers and notifications keep the team management in check. Assign different roles, track their tasks, and send notifications.

• Collaboration by sharing important files and links easily. 

Pricing: FluentBoards has a very powerful free version. You can also upgrade to pro for a single site with $149, check the pricing page for more options. You can also go through the free vs pro blog to decide which one suits you.

Recommended for: It is a good fit for any project management task for any kind of business.

2. Zephyr Project Manager

Downloads: 1,000+

Rating: 4.9/5

Zephyr Project Manager is a fairly intuitive freemium WordPress project management plugin. Some notable features of Zephyr: 

• User Interface of Zephyr is clean and simple. So, you don’t have to struggle to find different projects as they allocate different colors to different categories. 

• Personal Dashboards are available for different users. Your project manager and other team members can navigate through their dashboards. Thus keeping track of the finished projects and upcoming tasks becomes easier.

• Customizable Notifications can be sent to the target users. You can notify any member working on the project specifically.

• Discussion Panel is a cool feature offered by Zephyr. It organizes all the messages in one tab. Thus email inboxes stay properly managed and uncluttered.

• File Management and link sharing become easy with Zephyr. You and your team can share resources and stay up-to-date on any changes regarding the project.

Pricing: This project management plugin comes free with a lot of features. But if you wanna upgrade to Zephyr Project Manager Pro for advanced features, it will cost $99 for a one-time purchase. 

Recommended for: Its features can cover all types of businesses and also can add good value to freelancer’s work.

3. Kanban Board for WordPress

Downloads: 1,000+

Rating: 4.6/5

Kanban Board is a WordPress project management plugin that provides you with total control over your workflow. It has similarities with Trello(if sarika apu’s blog). It comes with board templates for project management, basic task management, and editorial projects. Its notable features are: 

• Different Kanban Board Templates that fit according to your needs. The templates provide the most optimized Kanban boards to manage your tasks.
• Customizable Kanban Boards let you add any kind of status column you need.
• User Permission Management Area is impressive for setting user roles and it ensures that outsiders aren’t allowed to see your project’s information.  You can also restrict contractors who don’t need to know every detail of your organization.
• Email Notifications are sent when changes are made to your Kanban board. Your targeted users will get an email about the update of the changes.

Pricing: The free version of Kanban Boards comes with most of the best features. Still, for additional features, you can buy Kanban Pro for $149 per year or $499 for a lifetime license.

Recommended for: This plugin suits companies of all sizes and freelancers because of its versatility.

4. Order Tracking

Downloads: 7,000+

Rating: 4.5/5

Order Tracking project management plugin is dedicated to proficiently managing your projects, orders, shipments, and more. Some notable features of Order tracking: 

• User Interface of Order Tracking is straightforward and accessible from any device. It’s also customizable to fit your WordPress site. 

• Order Progress can be tracked down easily. You can display information about the progress of your customer’s order. Even, it is up to you which information to display, such as order number, status, location, and update date.

• Automatic Email Notifications can be sent to your customers to notify them about any little update of their order.

• The customer-note feature allows your customers to send requests regarding any customization or instructions for the product. 

Pricing: It’s a freemium project management plugin. If you wish to integrate it with your WooCommerce shop you’ll need to purchase a premium license. You can avail lifetime access for one website starting at $47.

Recommended for: If you own eCommerce shops and shipping services, then it’s a good choice for your project management.

5. WordPress Project Management by UpStream

Downloads: 1,000+

Rating: 4.5/5

WordPress Project Management by UpStream is a completely free core plugin. Its user-friendly interface allows you to track your projects within your WordPress website. Some noteworthy features are: 

• Calendar View gives you a proper alert regarding the deadlines and timings of your projects.

• Front-end View allows your team or clients to view their progress regarding specific projects. No one has to access the WordPress admin area in this process.

• Bug Tracking is one of the key features of this plugin. It contains customizable fields that allow your team to note down descriptions, bug statuses, and the severity of each bug.

• Frontend Templates are customizable so that you can ensure your branding from changing colors to fields.

Pricing: It’s a core plugin that comes free. To add premium extensions you have to purchase a premium plan. The lowest it can cost is $79 per year which includes 5 premium extensions.

Recommended for: This plugin is a fit for all kinds of businesses and freelancers.

6. SP Project and Document Manager

Update: This plugin has been closed as of March 7, 2024, and is not available for download. Reason: Security Issue.

Downloads: 3,000+

Rating: 4.1/5

SP Project & Document Manager focuses on efficient file sharing between your teams, clients, or vendors. It has many great features, and a few of them are: 

• Unlimited File Sharing is the most attractive feature of this plugin. Because it lets you create, upload, and share limitless amounts of files with your team or clients.

• Zip File Download feature allows the admin to download all ongoing projects into one zip file.

• Forced Download lets you force people with user roles to download their designated files. 

• Access Control gives you control over the plugin. You can view or add files to their folders and also get an overview of past uploads.

• SSL Support ensures proper authentication that leads to secure file sharing. Thus your organization’s sensitive files and documents stay protected.

Pricing: The community version of this plugin is free of cost. But for further upgrades, you can use the premium version for $75 (single site license). It’ll cost $125 for three sites and $195 for five sites.

Recommended for: Those who need to manage and share files a lot.

7. CoSchedule

Downloads: 10,000+

Rating: 4.7/5

CoSchedule is a premium feature-packed WordPress project management plugin. It enhances the fluidity of project management within your business. Some of the notable features of it are: 

• Drag and Drop Interface enables you to adjust your project deadlines easily and make any other changes to your calendar.

• Content Organizer is an awesome feature of this WordPress project management plugin. You can manage projects, schedule and publish content from your WordPress site. 

• Asset Organizer lets you upload and share documents, audio, and video files. 

• Marketing Calendar is highly visual and it lets you mark each project’s deadlines individually, and schedule events or content posting and emails that help your team to maintain a stable workflow.

Pricing: It’s a premium plugin but a 14-day trial is available. The premium version starts from $19 per user/month.

Recommended for: Marketing businesses and freelancers can use this project management plugin without any doubt.

8. Projectopia

Downloads: 400+

Rating: 5/5

Projectopia is a WordPress project management plugin that is dedicatedly designed to focus on client management. It’s also useful for team management. Here are some noteworthy features that can help you decide: 

• Client Management feature gathers all your client’s details in one tab. You can also help your client reset their account password if needed. 
• Client Dashboard provides information regarding the client’s open projects, contracts, and customer support tickets. Thus clients can see which parts of their projects are already done.
• Quotes and Estimates feature lets you create and send quotes to your clients with estimated prices, dates, and other various conditions.
• Automated Invoices are sent to your clients when you hit the milestones.

Pricing: As it’s a premium plugin, it comes with various pricing options. You can buy a $149 per year single site license, 5 sites will cost you $199 per year and 25 sites will cost $299 per year.

Recommended for: Contract managers and freelancers. 

9. Task Manager Pro

Downloads: 200+

Rating: 4.5/5

Task Manager Pro is a budget-friendly go-to project management plugin. Even with a low price, it comes up with a lot of features that’ll help your project management stay in shape. Here are some features you can expect: 

• Unlimited Users can access it without any inconvenience though it’s a low-budget plugin.
• Details Page specified for each task is available. Here options like task priority, progress charts start and end dates and an area where you can assign users to that task exist.
• Ticket Management feature helps you to handle your customer support service within your WordPress site. It ensures feedback and other messages from customers don’t get lost, as you can assign a colleague for each of them.
• Shortcodes can be used to add your task or project list to any posts or pages on your WordPress website. So, accessing your own projects and tasks becomes easier for your team. 

Pricing: As it’s a smaller budget plugin, it comes with a $35 one-time fee for regular use. You can pay an additional price for further support.

Recommended for: Freelancers and small businesses can benefit from its low price and more than-average performance.

10.  WP Project Manager

Downloads: 9,000+

Rating: 3.8/5

WP Project Manager plugin is an easy-to-use project management plugin for WordPress. With a minimum effort, you can create, share, and manage tasks. Here are some features that make it worth buying:

• Gantt Charts give you a clear visual overview of your running, finished, or upcoming projects.
• Kanban Boards are available in its premium version. They let you organize and view the progress of your projects.
• Drag and Drop Editor allows you to manage your projects and tasks smoothly.
• Editing Rights can be given to specific team members only for their projects.
• Time Tracking is a cool feature that enables you to track the time duration your team members finish their assigned tasks. It ensures improvement in the efficiency of individual members.
• Customer Support isn’t any built-in feature but it has to be mentioned for this plugin because it provides great customer support. 

Pricing: It’s a premium plugin, so its free version contains only some basic features. The premium plan starts at $79 per year for one domain.

Recommended for:  It suits all kinds of businesses and freelancers according to their budget. 

11. Airtable

Downloads: 300,000+

Airtable is a project management software. Although it’s not a WordPress plugin but it can be connected to your WordPress website through its API or Zapier. That’s why we are featuring Airtable in this list. It’s like a mixture of Trello and Excel. It operates as a database system and is also packed with other exciting features, some of which are:

• Database and Spreadsheet creation allows you to oversee your projects and keep a consistent workflow.
• Automation Features like creating custom triggers for sending email notifications, and adding events to your calendar become seamless.
• Pre-made Templates are available so you’ll be able to customize according to your project. You’ll also get spreadsheets to schedule social media and blog posts and other processes.
• Interlinking between tables is done so that duplicate contents aren’t created. It ensures that workers remain aware of finding other content for sophisticated projects.

Pricing: This project management plugin has a free version with up to 1,000 database records. For further integrations and to avail up to 5,000 database records, you can upgrade to the plus plan.

Recommended for: Any form of marketing team. 

Level up your project management with FluentBoards

Orchestrate your project management with FluentBoards, specifically crafted for WordPress. Handle, track, and deliver your projects like never before.

FluentBoard offers you:

• Unlimited Projects
• Multiple Tasks 
• Add CRM contacts to any task
• Run automation with FluentCRM’s triggers
• Enable clients to add tasks using Fluent Forms
• Clear visual navigation with dynamic switching
• Efficient goal management
• Personalized Dashboard
• Email Notification
• And many more

Benefits of using project management plugins

The growth of your business doesn’t only depend on hard work. If you are able to maintain a stable workflow and stay consistent, that’ll do the work. The benefits of project management always push you up. Project management plugins are the tools that give you a hand in this process. The benefits of using a project management plugin can come from any direction. They have some fantastic benefits, such as:

1. Collaboration: Collaborating with your team becomes easier with a project management plugin. As you can share files, send messages, and communicate with your team or client, a bigger team won’t bother you anymore. This gives project managers the freedom to assign projects to their employees. 
2. Remote Working:  Even if you don’t see anyone in person, you can still manage everyone’s projects and track how they are doing their work. So, remote working becomes easier when you don’t have to worry about your workflow anymore.
3. Budget: With a proper project management plugin your costs come down and you won’t have to spend on your in-person meetings several times. Also, it’ll always bring profit as your project management stays steady.
4. Resource Allocation: Allocating resources to your team members becomes hassle-free as you can upload and share files to targeted users only. Thus resource allocation won’t feel overwhelming anymore.
5. Quality control: As you use plugins, it becomes easier for you to check each member’s work progress. Thus you can monitor if the expectations are met or not and act accordingly. This ensures the quality of your work. 
6. Tracking Deadline: It becomes easy to track your team’s progress with the project and you can make sure all the projects are finished within the deadline.
7. Transparency: You can share your project-related updates with your clients or between the team using the project management plugins. This will build trust among your clients and your team.

Conclusion

The right project management plugin for your WordPress website always depends on your needs. Who knows your business better than you? 

Finding a WordPress project management plugin that suits you best isn’t an easy task. But we hope this post will make this process easier for you than before. We also tried to provide the updated prices but you can still check from the website. 

If you have a smaller budget and can’t afford to risk it, always try the demo or trial versions and see what’s best for you.

Have any thoughts about the plugins we mentioned here? Feel free to share with us in the comments below.

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